Thus, the fastest sequence to pull up this sub-menu is RC-S.įrom there you can type keyboard shortcuts or click. You can activate that menu faster by simply typing “S” (since “S” is underlined, meaning it’s the shortcut key for that option). But hovering and clicking isn’t the fastest method to select your option. Now how about the “Paste Special…” line just below the icons? Hovering over that line gives you a sub-menu with even more paste options that you can choose by clicking. Paste Special Sub-Menu: RC-S or MK-S - use RC-S if your right hand is on the mouse and MK-S if it’s on the keyboard Thus, the fastest sequence to pull up this sub-menu is RC-S (or MK-S if your right hand is already on the keyboard). Whenever you see an underlined letter, that is the shortcut key for that menu option (though if that shortcut letter is shared, then you have to type “Enter” after the letter). But clicking on it isn’t the fastest method. How about the “Paste Special…” line just below the icons? Clicking on that line gives you a sub-menu with even more paste options. Learn more about formatting in my Excel Formatting Shortcuts post. Read more about RC shortcuts in my Excel Shortcuts: Mouse/Keyboard Hybrids post. “N” (Link) requires the right hand on the keyboard, so I recommend just clicking instead of hitting the keyboard. Since T is shared Transpose is the second T on the list, you need to type it twice:
Paste Formula (hybrid #1) : RC-F-spacebar For these, you need to hit the spacebar after the letter (which you can do with your left hand) – which is a small sacrifice. But you unfortunately can’t do the same with “F” (Formula), “N” (Link) and “T”( Transpose), since they all share their keyboard shortcuts with other items in the Context Menu (Format Cells, Clear Contents, Cut). The same for “P” for Paste and “R” for Formats. (You can tell if something else in the menu uses the key if the letter is underlined). Note: typing just “V” for Values works because nothing else in the Context Menu uses that key. You’ll also see the preview for Values in the second column reflecting what the job will look like if I choose this option. Below you’ll see the “Values (V)” telling you that “V” is the shortcut key for pasting only Values (“T” is for Transpose, “N” is for link, etc.). Hover over each icon to (a) get its shortcut key and (b) get a preview of what the paste option will look like. So the fastest way to paste values is RC-V (or MK-V if your right hand is on the keyboard already). Typing “V” is faster than maneuvering and clicking the mouse since it’s an easy target for the left index finger (no need to move the hand across the keyboard). If you want to paste Values, then either click on the “123” icon (slower) or simply type the shortcut for it, which in this case is “V” (faster). Paste Options Menu: RC or MK - use RC if your right hand is on the mouse and MK if it’s on the keyboardĮach method will bring up the same basic Paste Options menu below, which includes the following six options from left to right (I’m also giving their shortcut key): “normal” Paste (P), Values (V), Formula (F), Transpose (T), Formatting (R) and Paste Link (N): If your right hand is on the keyboard, simply hit the Menu Key (MK). To start at the beginning, what’s the fastest way to bring up the basic Paste Options menu that you see below? If your right hand is on the mouse, simply right click (RC).
So, in effect, RC=MK, except one uses the mouse and the other uses the keyboard (note: some keyboards surprisingly don’t have a menu key. The Menu Key basically gives you the same menu as Right Clicking does. Below is a picture of the Menu Key in case there’s confusion (it’s at the bottom right of the keyboard). As for nomenclature, RC stands for Right Click and MK stands for Menu Key. The animation below shows some of the neat things Paste Special can do in Excel: pasting just values (no formatting or formulas), pasting a picture (that you can move around) and pasting formatting onto other numbers.īelow are what I’ve found to be the fastest Paste Special methods for various tasks. And pasting can be used in ways you’ve never imagined. But sometimes you want to do more - or less - when pasting. Ctrl+V performs the basic paste operation - and includes the formulas and formatting, if any.
The fastest way to cut, copy and paste is by using the keyboard shortcuts Ctr+X, Ctr+C and Ctr+V.
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